School Fiscal Services Branch
Budget Services and Financial Planning Division

OUTGOING ADMINISTRATOR’S CHECKLIST

Administrator INFORMATION
Name:	Official last day at this school:
School name:
School address:
Telephone number:	E-mail address:

CHECKLIST
ITEMS / ACTIONS NEEDED	NOTES / INSTRUCTIONS
☐ ☐	IMPREST FUND Close the Imprest Fund account, not the bank account. Submit the following to Accounts Payable: Final Imprest Fund claim for reimbursement, latest bank account reconciliation, and latest Imprest Fund reconciliation. Imprest Fund check payable to LAUSD in the amount of unspent funds.	Send to: Accounts Payable Branch 333 S. Beaudry Ave., 27th Floor Attention: Head Accountant Items 1 and 2 should total to the amount of the whole Imprest Fund.
☐ ☐	Send a copy of the latest bank account and Imprest Fund reconciliations: Elementary schools – to the Fiscal Specialist Secondary schools – to the Coordinating Financial Manager	Date sent: Date sent:
☐	PROCUREMENT CARD (P-CARD) Reconcile and Approve P-Card transactions online.	Date reconciled: Transactions through (date):
☐	Suspend existing P-Card(s) by submitting the District Credit Card Update form to P-Card Unit indicating “Suspend Existing Cards Due to Change of Administrator”. Retain a copy for your files. If administrator is a cardholder, cancel the existing P-Card by submitting the District Credit Card Update form to the P-Card Unit indicating “Cancel Card(s)” and destroy the card.	P-Card Unit 8525 Rex Rd., Pico Rivera, CA 90660 Attention: (school’s P-Card representative)
☐ ☐	STUDENT BODY If administrator is leaving at year end, submit year-end financial reports (as of June 30). Elementary schools: Bank Reconciliation Trial Balance Statement of Financial Condition Secondary schools: All financial reports will be submitted by the school’s Financial Manager.	Submit to your Coordinating Financial Manager. Date submitted: Date submitted:
☐	If administrator is leaving mid-year, contact the Coordinating Financial Manager.
☐ ☐	OTHER Ensure “Goods Receipts” for all goods and services received are posted in SAP. Advise the Fiscal Specialist of any major financial transactions that are not completed.
PRINCIPAL’S SIGNATURE
Signature:	Date completed:
☐	Send this completed form to your Local District Director and a copy to your Fiscal Specialist.